Workspace setup
A new Rubberfit workspace ships empty. This page walks an admin through the order of operations to get from “fresh signup” to “operators can run cuts.”
1. Organization settings
/dashboard/admin/settings. Set:
- Timezone — propagates to job due dates,
purchase_orderstimestamps, audit-log entries - Default units —
mmorin. Roll dimensions, part sizes, and yield calculations use this - Notification preferences — workspace-wide defaults; users can override per-account
- Workspace logo — appears on customer-facing PDFs (job receipts, invoices)
Super-admin settings override per-user date formatting.
2. Invite the team
/dashboard/admin/users. Click Invite and enter an email + role. The invite email contains a magic link that expires in 24 hours.
Roles in order of privilege:
| Role | Typical user |
|---|---|
super_admin | One person — the owner |
admin | Operations leadership |
manager | Shift supervisors |
operator | Floor staff |
viewer | Read-only auditors / accountants |
customer | External — sees their own jobs only |
See the six roles for what each can do.
3. Define materials
/dashboard/inventory/materials. Each material has:
- Name + SKU — what operators see in the cut queue
- Durometer — for rubber-roll fabricators, the Shore A hardness
- Thickness, density, and price-per-square-meter — used in cost-per-cut calculations
- Default kerf — operators can override per job
You cannot receive a roll without first defining its material.
4. Add suppliers
/dashboard/inventory/suppliers. For each supplier:
- Name, primary contact, payment terms
- Materials they supply (many-to-many — a supplier can carry several materials)
- Lead time in days
Supplier records back the purchase order workflow.
5. Set reorder rules
For each material, configure a reorder rule with:
- Threshold area (m²) — when the sum of
remaining_areaacross active rolls drops below this, a notification fires - Preferred supplier — the system drafts a PO against this supplier when the threshold is crossed
- Reorder quantity (m²) — how much to draft
Reorder rules are optional but recommended. They turn stock-out events into pre-emptive POs.
6. Run a test cut
Receive a test roll, create a test job with one or two parts, run your first cut. This validates that materials → rolls → jobs → engine round-trips work before you bring real customer orders into the system.